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Interhospital transfer: what to prepare before departure

A patient may need to move from a clinic to a hospital or from a regional hospital to a university hospital. For families and clinical teams, the question is not only which ambulance, but when, with whom and what information. Here is a practical checklist for preparing the journey with EMS Ambulance.

Two facilities, one coordination process

A transfer involves the sending ward, the receiving facility and its ward, with a reachable contact at each end. Timing depends on both transport availability and the receiving ward. A bed available in late afternoon requires different arrangements from a morning admission.

Contact EMS once these details are known to plan a realistic schedule.

EMS Peugeot Boxer ambulance in a narrow street for a planned interhospital transfer

Information to gather

The sending ward provides the details determining vehicle and crew:

  • Will the patient travel lying down or seated?
  • Are medical devices in use?
  • Is an accompanying person required?
  • Will a healthcare professional from the facility travel with the patient?

If closer monitoring is required, see medicalised ambulance.

Medical documents must not be sent through the website

Medical reports, prescriptions, imaging and monitoring instructions are exchanged directly between facilities or with the transport team. They must not be sent through the public quote form, which is for journey details rather than medical records.

Planned or same-day transfer

Transfers scheduled several days ahead are easier to arrange. Same-day requests depend on EMS availability. Healthcare facilities may contact the coordination team directly.

Journeys between regional and university hospitals

Transfers may connect regional hospitals with university hospitals in Tunis, Sousse, Monastir or Sfax. See service areas and interhospital transfer.

And the return home?

If the patient later returns home, the return journey is arranged separately. Mention any round trip in the initial request. See hospital discharge and return home.

Departure checklist and contact

  1. Identify the sending ward, receiving facility and ward, and admission time.
  2. Arrange a reachable contact at both ends.
  3. Specify patient position, medical devices and accompanying people.
  4. Have medical documents exchanged directly between responsible professionals.

To arrange transport, call EMS on +216 48 024 000 or use WhatsApp. A coordinator calls back within 10 minutes and provides a quote before confirmation. See request a quote and FAQ.

This guide concerns organised transfers. For life-threatening emergencies call SAMU first on 190. EMS is a private service and does not replace public emergency services.

In a life-threatening emergency or an acute deterioration, contact the competent public emergency services immediately. A request sent by form or WhatsApp does not confirm a transport booking.

Frequently asked questions

Who must be reachable during an interhospital transfer?

A contact at the sending facility and one at the receiving facility; both wards must be identified.

What determines transfer time?

Transport availability, receiving ward availability and admission time.

What information is needed to choose the vehicle?

Seated or lying position, medical devices, accompanying person and any facility healthcare professional.

Can I send medical records through the quote form?

No. Documents are exchanged directly between facilities or with the transport team.

Can a transfer be requested on the same day?

Yes, subject to availability. Advance planning is easier.

Can a hospital call EMS directly?

Yes, on +216 48 024 000.

Which routes are common?

Regional hospitals to university hospitals in Tunis, Sousse, Monastir and Sfax.

Is the return home included?

It is arranged separately; mention a round trip from the outset.

To go further

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